Property Management

In order to make good use of your community site, properties have to be entered into the system before assigning it to a user. To access the property management area use the Dashboard menu on the left side of the screen by clicking on “Control Panel” and then on the “Property Management” icon or access it through the top menu: Control Panel > Property Management

Once in the property Management screen you will see an indicator with the total properties to be entered, specifying the number or properties that are already in the system (if any) and the remaining properties. The total number of properties was defined when registering the community site. There are also two buttons (“Add property” and “Property References”) and a search facility. Below these, the listed properties will be displayed, showing the Property identification, the owner and/or tenant and two buttons that allow you to erase or edit the property.

Add Property / Edit Property

 If you click on the “Add Property” or “Edit” a property, you will get to a form where you will be asked to enter the following information:

• Type:  Where you select your type of property between Townhouse, Parking, Apartment, Finca, Local, Plot, Store Room and Villa.
• Identifying the property: Where you can state the Number, Block, Stairway, Door and Floor
• Coef: The coefficient of your property
• Ref: The reference that may be used by the administrator

Once finished press the “Save” button to enter the property.

You will then see the Property Management main screen again, with the new property appearing on the listing, identified according to the information you previously entered. On the new row, you will see a plus-sign button on both the “Owner” column and the “Tenant” column. To define a user as either owner or tenant just click on the plus-sign button and choose a user from the list.

Property References

 If you click on the “Property References” button you will see a smaller version of the “Edit” form, showing only:

• Property Details: to identify the property (non editable)
• Coef: to edit the property’s coefficient (0.0000 format)
• Reference: an optional field usually stating the reference used by the administrator

Once you have finished editing the desired fields press the “Save” button to apply the changes.

Search facility

With the search facility you will be able to easily find a property, owner or tenant from the property listing by just entering the name on the search field. Search will occur on the fly.